Your hours, and using GPS to help remember them

It's the end of the day and you're filling in your hours from memory. Three stops, a parts run in the middle, and you can't remember when you left the second one. The Timesheet tab in Field is your own time ledger, and it's built for that day as much as for the good ones where you hit Start work the moment you got out of the truck.

Your day's clock

Record your hours at each job, and that's all. Tap in and out at each one, type them afterward, or tell Bolt at the end of the day: "8:30 to 1 at Sunridge, 1 to 4 at Peak Dental." You don't time your drive. Most shops pay from the start of your first job to the end of your last, and if you tapped, the drive between two jobs fills in by itself, half to each, so your Timesheet reads the way a typed one does. Hours you typed stay exactly as you typed them.

If a gap looks too long for the drive, Field asks about lunch. Each answer shows the unpaid break, paid driving and resulting paid day before you choose it. Change opens the time sheet so you can enter your actual break and review the driving that remains. No, driving records the whole gap as paid driving. Time you're released between calls isn't paid. Neither is the drive in before your first job or the drive home after your last. Your office sets this in Admin, and a shop can choose to pay from when you leave home instead, which keeps a Start day button on Today. If the office sends you to a supplier on your way in, that morning is paid from when you leave home: tell Bolt, or ask the office to mark the drive as a directed pickup.

Starting and stopping your time

Time on a job starts from the stop. Start work marks you arrived and starts your time together, and Start my time starts it on its own if you'd already marked yourself arrived. If your first job was booked a while ago and nothing's recorded yet, Field asks when you started. If your time is still running on another job, Field asks what happened there first (Finished, Coming back, Waiting on parts or Someone else is finishing) and stops it only once you answer. Stopping your time on a job asks the same question. If your time is still running in the evening, Field can remind you with "Still on the clock?", but it never stops your time for you.

Time that isn't on a job, like the shop or training, is Other time on Today: pick At the shop, Training, Break (not paid) or Something else, and the green bar runs until you tap Stop. iPhone and Android show the same screens and words.

You can do all of this by talking to Bolt, and it lands exactly as the buttons would. Tell it your day as hours per job. "I'm here" or "Started here at 9:30" starts your time on the job. "Done here" gets the same question about where the job stands. "Starting my day" and "left the house at 9" don't change your time, unless the office sent you on a pickup.

While your shop still keeps hours in Jobber

A shop moving over from Jobber picks the day BoltWright takes over the hours. Until then, Field shows "Keep recording your hours in Jobber until" that day, with "Time you start here is practice", on Today, on the stop and in Timesheet. Practice time stays in your ledger, but it doesn't count toward payroll, job costs or invoices, and BoltWright never sends hours back to Jobber. The banner goes away by itself on the switch day, signal or not.

Your day on one screen

Timesheet opens on the pay period: one row of days per week, each with its hours, and the period's total at the top. A day that needs a look has a small amber dot. Tap a day to see it: Started and Finished at the top, then each job in order with its time. A job's time includes its half of the drive on each side; tap it to see the real times you recorded.

When something's missing

Forgot to clock in? Tap Started and set when your day began. Field fills in the morning from your schedule and what the crew recorded, shows you the lines first, and saves them when you tap Save. Clock left running? Tap Finished and set when you finished. Until you do, that time doesn't count in your hours.

If a stretch of a working day has nothing recorded, it shows right where it happened, with what it looks like you did: say Eau Claire Office until the office moved you, the drive, then your next call. Tap Add these and it's done, or Change to adjust it first. Nothing is added until you tap. It only asks about time that's plausibly work, like a gap between jobs or a morning before your first entry when you had work booked, never the evening after you finished. When there's nothing to go on, it just asks "Were you working 1:00 – 2:15 PM?", and No puts it away.

If a clock's still running long after the job was booked to end, it asks when you left, with the booked end as one tap.

Add time is under the list. Pick what you were doing (a job it suggests, Drive, At the shop, Break, or Another job today, which lists every job on the shop's schedule that day, including one the office took you off), set the times with the big − and + buttons (five minutes a tap, or tap the time to pick it exactly), and Save. If the time overlaps something you already have, it says so; both stay and both count, because only you know which is right. Without signal, it offers your own stops for that day, and the time saves on the phone and goes up with the rest of your hours.

Checking your day

When you end your day, Field shows it back to you the same way, with anything missing right there. Tap Looks right if it is, or tap a line to fix it. The office sees that you checked the day, and if anything changes on it afterwards, they see that too. A day you haven't checked has a Looks right button under it, so you can do it later.

Fixing an entry

Tap any line in Timesheet to change it: set the times with − and +, or Remove this time if it shouldn't exist at all. The line next to it follows, so moving when you got to a job moves the end of the drive before it too. History shows every change to it. You can fix any of your days until the office closes the pay period, and nothing waits for anyone's approval. Nothing is deleted. A voided entry stays in the ledger marked as voided, and History shows what every entry looked like before and after each change, who changed it, when, and the reason if you gave one. So if you fix Tuesday on Thursday, the office sees the entry marked as changed in Field, with your reason and its history, rather than a mystery. A running timer can't be edited, so tap Set when you left to stop it at the right time.

In Office, managers can also use Correct hours or Void entry on a stopped entry, and Stop the clock on one left running, say when a phone died. A clock still running from an earlier day, or for more than 12 hours, shows on Today and opens straight to it. Stop the clock lists what Field recorded around it, like when you said you left, your last photo there, your first one at the next job, or when the job was finished, and the manager picks one or types their own time. Correct hours offers the same times for an entry over 12 hours, which usually means a clock stopped days late. Nothing is picked for them. If you forgot to record time at all, a manager can Add time for you: the day, the visit (yours that day come first) or no job, the start and finish, and why. Either way they must give a reason. Your History shows their name, when they changed it, why, and the before and after. The person and work order stay the same, and any CSV snapshot already saved stays unchanged. If they stop your clock while your phone is offline, the answer you give when you stop it (Finished, Coming back) is still kept for the job, and their stop time stands.

Turning on GPS

GPS is off unless you turn it on, and it's there for one job: helping you remember where you were when you sit down to do your hours. Tap your picture at the top of Today, open GPS hours help, and tap Use GPS to help remember hours, read "Start GPS for this workday?", and give the phone precise location permission. From then on the phone saves your location, screen locked or not, until you tap Stop GPS, sign out, take the permission away, or 16 hours pass. On iPhone the system's location indicator shows while it runs, and on Android there's an ongoing notification with a Stop GPS button on it. If the phone shuts the app down, GPS doesn't restart on its own.

While you're on site, tap I'm at a job (I'm at this job on iPhone) and pick the job. The app waits for a fresh, precise position first, which means one from the last minute that the phone puts within 35 metres. That confirmation is what ties your position to the site, because sites don't carry coordinates of their own and GPS can't guess where a building is. After you've confirmed a site, the phone can recognise it again for a visit there later that day.

Reviewing what GPS saw

GPS hours help compares the day's positions with the time you recorded, and Check this period against GPS runs that again whenever you like. Where it saw you at a job you confirmed and no time was recorded, it shows a count of possible gaps. Open one with Review GPS time to see the job, when the phone first and last saw you there, and how it worked that out. Shorten it to take out a break, then add it, and it goes into the ledger as ordinary on-site time against that job. On iPhone that check needs a connection.

GPS never adds hours by itself, and every minute goes through you. Overlap with time you already recorded just means you'd already written that part down, and a vague position, or two sites too close to tell apart, isn't counted as work. A GPS position on its own doesn't show you were working or that you're owed for the time.

Reviewing a gap works without signal. The time you add saves on the phone and goes up with the rest of your hours. If your hours have changed by the time it lands, it comes back under "Saved requests needing a look" rather than adding the same time twice.

Where the location data goes

Nobody in the office can see where you were. There's no manager screen for it, the positions stay out of Office entirely, and we don't use them for analytics either. They're kept on BoltWright's servers with your shop's records. Time you accept from a review is kept as an ordinary entry, the same as anything you typed, without the positions behind it.

You can also ask Bolt to start GPS, stop it, tell you whether it's running, or confirm the job you're at. Start opens the same consent screen as the button, so nothing runs until you've finished that and the phone's own permission prompt. A job confirmed through Bolt is saved on the phone, and no hours are added until you review them.

What the office sees

The office opens Recorded hours in Office. It opens on the current pay period when the shop has set one, and any date range up to 93 days works too. They see each person's entries with the history of any corrections. Time you added or changed in Field after the fact is marked with your name, when and why, and each day shows whether you checked it, and before payroll a short list of things to check: a clock still running (even one started before these dates), a finished visit with no time on it, time stopped without saying what happened, entries that overlap, a day over 12 hours, someone with scheduled work and no time that day, which Add time fixes, and a day where someone fixed their own time afterwards, to look over. Each one links to the fix. By day shows everyone's pay period at a glance: each day's hours and the one thing to know about it, like something to check, time you fixed in Field, or a day you checked. When the pay period is over, the office closes it there, and from then your time in it is theirs to change, so ask them if something's wrong. Hours sent late from an offline phone stay out of the closed period and are kept for the office to review before payroll. From there they can create a CSV snapshot for payroll, and every row says whether BoltWright or Jobber holds its hours. Creating a snapshot doesn't approve or pay anything. Each snapshot also has an hours-by-day file: each person's hours worked for each day and week (on site, travel, shop and other), breaks in their own column, and the hours over 8 in a day and over 44 in a week beside them. It reports what was recorded. Whether breaks, overtime or holiday hours are paid is up to whoever runs payroll, and no pay rate is worked out. A day that's a general holiday in the shop's province, taken from its billing address, is named on the page, in the check and in the file, so hours worked that day stand out. Alberta's holidays are the only ones listed so far. On the schedule, a missing arrival is a note about the record, and the tech may well be on site already.

Updated November 5, 2026.